for Trade shows

Trade shows aren't conferences. Stop using conference tools.

Eventdaddy ships native flows for booth assignment, exhibitor lead retrieval, walk-in ticketing — and per-stall footfall — built around the parts of a trade show that conferences don't have.

Book a demo →Start free trial

01 · What's broken today

The trade-show stack hasn't moved in 15 years.

Floor plan in CAD. Exhibitor list in Google Sheets. Lead retrieval rented from a third-party at $50/booth. Walk-in queue around the block. We've all been there.

Booth assignment is a Google Sheet

Sponsors ranked, exhibitors emailed, layouts revised — and the master sheet has six versions named "_FINAL_v3_USE_THIS". One typo and a sponsor gets the wrong corner.

Lead retrieval is a $50/booth racket

Exhibitors rent dedicated scanners from the venue’s vendor. Cost per booth: $50–$200. Lead delivery: 7 days. Format: a CSV the sponsor’s ops team has to reformat anyway.

Walk-ins create the longest queue

Pre-reg attendees scan-and-go. Walk-ins fill out a 12-field form on a single iPad and the line snakes past the coffee bar. Free events with 60% walk-ins lose the first hour to triage.

Per-booth analytics live nowhere

Which booths drew the most traffic? Which sponsors converted scans into MQLs? You don’t know — and your premium sponsor wants to know before next year’s contract.

02 · How Eventdaddy fits

Built around the trade-show floor.

Modules tuned for booths, exhibitors, lead capture — and the gate — not retrofitted from conference tooling.

Stalls

Visual floor plan + drag-drop booth assignment.

Lay out your floor in the dashboard. Assign exhibitors to stalls visually. Lock + unlock during onboarding. Stand size pricing tiers built-in.

→3 × 16 grid floor plan (configurable)
→Stall packages: standard / corner / island / pavilion
→Drag to reassign, exhibitor portal updates in real-time

Exhibitors

Exhibitor onboarding without 1,000 emails.

Each exhibitor gets a portal — they upload logo, bio, badge list — and view their booth assignment. Onboarding checklist tracks every status. Invoice, contract — and badge counts in one place.

→Per-exhibitor onboarding checklist
→Self-serve logo + bio + badge list
→Invoice + contract status visible

Lead retrieval

Phone-camera lead retrieval. Same day delivery.

Each booth gets a unique QR. Booth staff scan attendee badges with any iPhone or Android, leads land in the exhibitor portal in seconds. No third-party scanner rental — no 7-day lag.

→Any phone — no rental hardware
→Real-time lead push to exhibitor portal
→Salesforce / HubSpot webhook export

Walk-ins

Walk-in registration in 30 seconds.

Dedicated walk-in flow on iPad — name, email, company — scan-and-print badge in one tap. Free + paid attendees go through different flows. Live capacity by gate.

→Walk-in flow: 30s name → badge
→Free + paid + comp tickets in one queue
→On-the-fly badge printing (Brother / Zebra)

Footfall

Multi-day, multi-gate footfall live.

Watch each gate — each hall — each booth zone in real-time. Sponsor zones get traffic counts. Day-by-day comparison out of the box.

→Live footfall by gate, hall, booth zone
→Hourly heatmap + day comparison
→Per-sponsor zone traffic for renewal pitches

Sponsor reporting

Per-sponsor reports without manual exports.

Each sponsor gets an end-of-day PDF: their booth traffic, leads scanned, badge prints sponsored. The report you’d normally build in Sheets, automated.

→Auto-emailed nightly to sponsor contact
→Booth traffic + leads + ROI estimate
→White-labelled PDF (your event branding)

what

Visual floor plan

Drag-drop booth assignment with stand-size pricing tiers built in.

what

Phone-camera lead retrieval

Booth staff scan with any iOS / Android — no rented scanner hardware.

what

Walk-in registration

Name → email → company → badge printed in roughly 30 seconds.

what

Per-exhibitor portal

Exhibitors see their leads, booth traffic — and badge counts in real time.

03 · Questions trade-show operators ask

A few specifics.

Can I sell stand space on Eventdaddy?

Yes. Stall packages (standard / corner / island / pavilion) are first-class — they have prices, capacity, contract status — and onboarding workflows. Exhibitors apply via your event landing page and pay through the same Stripe / Razorpay flow as ticket buyers.

Does lead retrieval really work without dedicated hardware?

Yes. Each booth gets a unique scan URL, booth staff open it on any phone — the camera reads the attendee’s badge QR — and the lead pushes to the exhibitor portal in seconds. No rental scanners — no extra app to install.

What about RFID badges or NFC wristbands?

NFC tap-to-scan is on the roadmap — happy to discuss timeline and scope for your event on the demo call. For now, QR scanning from any phone covers most trade-show lead-retrieval cases.

Ready when you are

Stop renting scanners. Run your next trade show on one platform.

Book a demo, bring your floor plan, exhibitor list — and sponsor packages. We'll set up the whole thing live in the dashboard so you can see exactly how the workflow plays out for your event.

Book a demo →Start free trial