for Trade shows

Trade shows aren't conferences. Stop using conference tools.

Eventdaddy ships native flows for booth assignment, exhibitor lead retrieval, walk-in ticketing — and per-stall footfall — built around the parts of a trade show that conferences don't have.

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01 · What's broken today

The trade-show stack hasn't moved in 15 years.

Floor plan in CAD. Exhibitor list in Google Sheets. Lead retrieval rented from a third-party at $50/booth. Walk-in queue around the block. We've all been there.

Booth assignment is a Google Sheet

Sponsors ranked, exhibitors emailed, layouts revised — and the master sheet has six versions named "_FINAL_v3_USE_THIS". One typo and a sponsor gets the wrong corner.

Lead retrieval is a $50/booth racket

Exhibitors rent dedicated scanners from the venue’s vendor. Cost per booth: $50–$200. Lead delivery: 7 days. Format: a CSV the sponsor’s ops team has to reformat anyway.

Walk-ins create the longest queue

Pre-reg attendees scan-and-go. Walk-ins fill out a 12-field form on a single iPad and the line snakes past the coffee bar. Free events with 60% walk-ins lose the first hour to triage.

Per-booth analytics live nowhere

Which booths drew the most traffic? Which sponsors converted scans into MQLs? You don’t know — and your premium sponsor wants to know before next year’s contract.

02 · How Eventdaddy fits

Built around the trade-show floor.

Modules tuned for booths, exhibitors, lead capture — and the gate — not retrofitted from conference tooling.

Stalls

Visual floor plan + drag-drop booth assignment.

Lay out your floor in the dashboard. Assign exhibitors to stalls visually. Lock + unlock during onboarding. Stand size pricing tiers built-in.

→3 × 16 grid floor plan (configurable)
→Stall packages: standard / corner / island / pavilion
→Drag to reassign, exhibitor portal updates in real-time

Exhibitors

Exhibitor onboarding without 1,000 emails.

Each exhibitor gets a portal — they upload logo, bio, badge list — and view their booth assignment. Onboarding checklist tracks every status. Invoice, contract — and badge counts in one place.

→Per-exhibitor onboarding checklist
→Self-serve logo + bio + badge list
→Invoice + contract status visible

Lead retrieval

Phone-camera lead retrieval. Same day delivery.

Each booth gets a unique QR. Booth staff scan attendee badges with any iPhone or Android, leads land in the exhibitor portal in seconds. No third-party scanner rental — no 7-day lag.

→Any phone — no rental hardware
→Real-time lead push to exhibitor portal
→Salesforce / HubSpot webhook export

Walk-ins

Walk-in registration in 30 seconds.

Dedicated walk-in flow on iPad — name, email, company — scan-and-print badge in one tap. Free + paid attendees go through different flows. Live capacity by gate.

→Walk-in flow: 30s name → badge
→Free + paid + comp tickets in one queue
→On-the-fly badge printing (Brother / Zebra)

Footfall

Multi-day, multi-gate footfall live.

Watch each gate — each hall — each booth zone in real-time. Sponsor zones get traffic counts. Day-by-day comparison out of the box.

→Live footfall by gate, hall, booth zone
→Hourly heatmap + day comparison
→Per-sponsor zone traffic for renewal pitches

Sponsor reporting

Per-sponsor reports without manual exports.

Each sponsor gets an end-of-day PDF: their booth traffic, leads scanned, badge prints sponsored. The report you’d normally build in Sheets, automated.

→Auto-emailed nightly to sponsor contact
→Booth traffic + leads + ROI estimate
→White-labelled PDF (your event branding)

what

Visual floor plan

Drag-drop booth assignment with stand-size pricing tiers built in.

what

Phone-camera lead retrieval

Booth staff scan with any iOS / Android — no rented scanner hardware.

what

Walk-in registration

Name → email → company → badge printed in roughly 30 seconds.

what

Per-exhibitor portal

Exhibitors see their leads, booth traffic — and badge counts in real time.

03 · Questions trade-show operators ask

A few specifics.

Can I sell stand space on Eventdaddy?

Yes. Stall packages (standard / corner / island / pavilion) are first-class — they have prices, capacity, contract status — and onboarding workflows. Exhibitors apply via your event landing page and pay through the same Stripe flow as ticket buyers.

Does lead retrieval really work without dedicated hardware?

Yes. Each booth gets a unique scan URL, booth staff open it on any phone — the camera reads the attendee’s badge QR — and the lead pushes to the exhibitor portal in seconds. No rental scanners — no extra app to install.

What about RFID badges or NFC wristbands?

NFC tap-to-scan is on the roadmap — happy to discuss timeline and scope for your event on the demo call. For now, QR scanning from any phone covers most trade-show lead-retrieval cases.

Ready when you are

Stop renting scanners. Run your next trade show on one platform.

Book a demo, bring your floor plan, exhibitor list — and sponsor packages. We'll set up the whole thing live in the dashboard so you can see exactly how the workflow plays out for your event.

Book a demo →Start free trial